ACAAI 2018 ANNUAL HOTEL AGREEMENT
Requests received will be assigned on a strict first come, first served basis and are based on hotel availability. Depending on the number of rooms requested, you may be assigned to more than one hotel. Every effort will be made to place you at your preferred hotel(s). If none are available, onPeak will contact you with other hotel options.
All reservations require a deposit of one night's room and tax, by a major credit card. Once your request has been processed you will receive a separate, payment required email with instructions on how to enter your payment information online to complete your request. Upon receipt of this email, you will have 72 hours to provide your payment information to onPeak and confirm your reservations. Any submissions outside of the 72 hour time frame will result in the cancellation of your hotel request. Your credit card will be held as a guarantee for the rooms and will be charged between 30 days before arrival and your actual check-in date.
Please note: You must register as an exhibitor by September 15th, 2018, in order to book in the official ACAAI 2018 Annual Scientific Meeting hotel block; otherwise, onPeak and ACAAI reserve the right to cancel your hotel reservation with written notice.
Cancellation Policy (groups of 20 or more rooms)
Should you find that you need 20 or more rooms, please remember the following: ACAAI negotiates its hotel contracts relying on anticipated exhibitor turnout based on historical reference. As you know, hotels include attrition provisions in order to ensure they are compensated for unused rooms in reserved room blocks.
Hotel rooms blocked for 2018 that drop by more than 20% are the responsibility of the group and must be paid. You may contact onPeak with all changes or cancellations to your hotel reservation block. Do not contact the hotel or ACAAI. All cancellations must be made by calling (800) 584-9034 or by email email@example.com
. These monies are due within thirty (30) days of cancellation of the block.
Attrition Policy (groups of 20 or more rooms)
Should you find that you need 20 or more rooms, please remember the following: In the event you cancel any portion of your room reservation(s) after the October 8th, 2018 deadline, and ACAAI is unable to fill the portion of your released rooms, you will be responsible for reimbursing ACAAI for all the released reserved room nights up to 100% of your originally contracted room block. You will be invoiced for the applicable amount and these monies are due to ACAAI within 30 days of cancellation of the block.
I/we have read and agree to abide by the terms as stated above and that I/we have authorization to make a housing reservation.