2018 Attrition Agreement
In order for Experimental Biology to secure lower rates and an adequate number of rooms in any city, we must sign attrition clauses with the individual hotels. These are contractual agreements hotels require to protect against losses from no shows and cancellations after the cut-off date. In the past, attrition penalties have been incurred to Experimental Biology due to hotel rooms either being cancelled or simply unused. As a result, before receiving housing confirmations, Experimental Biology is requiring that all exhibiting companies with a block of 10 or more rooms read and sign an attrition agreement protecting Experimental Biology against these preventable charges. Once your hotel requests and signed attrition agreement have been received by onPeak you will be sent a confirmation letter.
**Please note: Exhibitors cannot request more than 5% over the amount of rooms actualized in 2017. Due to limited inventory around the Convention Center, groups of 10+ rooms have limitations at the following hotels:
Maximum of 10 rooms can be booked at the following hotels:
• Hilton San Diego Bayfront Hotel
• San Diego Marriott Marquis & Marina
For all other hotels, onPeak/Experimental Biology will try and accommodate each groups needs based on availability as best as possible. Your group may need to be split up between multiple hotels.
Until February 1, 2018, Exhibitors may release up to 10% of the Total Room Nights booked without penalty. Should the actual rooms utilized be less than 90% of the Total Room Nights booked, Exhibitors agree to pay for the number of rooms not utilized up to 90% of the Total Room Nights booked. After February 1, 2018, Exhibitors will be responsible for the entire 100% of room nights booked.
*Total Room Nights are defined as the sum of rooms booked on each night for all dates of your requested block.
Total Room Nights Booked: 50
(45 room nights must be actualized in order to equal 90%)
Total Room Nights Actualized: 40 (80% of total)
Exhibitor is responsible for remaining 5 room nights (10%) that were not actualized.
5 Room Nights x $250.00 (Room Rate) = $1,250.00 (Total Amount owed to Experimental Biology)